In the days of internet bandits performing elaborate heists to gain access to your banks and credit lines, reading something like a science fiction rendition of Public Enemies, Zoho takes security very seriously. You might know this based on their periodic reminders to update your passwords, set up two-factor authentication (they love it), and the like. But, what you may not know is that Zoho holds ISP/IEC 27001 global level security standards, as well as SOC compliance. Zoho’s caring about your data security extends to an app called Zoho Vault, developed specifically for handling sensitive information – both your own and your clients’, if necessary.
Here’s how Zoho Vault extends high-level security standards to you and your business!
First Off, What is Zoho Vault?
Passwords have become pretty elaborate these days, and if you count the number of online password-protected accounts you have, it’s no coincidence that our inboxes become flooded with password retrieval emails, especially if you’re using unique passwords for each individual account that you have (which you should!). Password management is a great step you can take to organize and protect your passwords and solve the aforementioned problems. Zoho Vault helps you manage all of your passwords in one place – and, it doesn’t just store passwords: it protects your other secrets as well!
Zoho Vault Features
Organization
Keep your secrets stored and organized in Zoho Vault! While primarily used for password storage, Vault can also be used to store other important information. This includes bank account details or sensitive employee data. You can create your own digital chambers or use Zoho’s provided chambers to organize your data (called secrets in Zoho Vault parlance) by type or by other factors you set. A few of the default chambers include: bank accounts, email accounts, web accounts, operating systems, and other secrets such as social security numbers.
Share with Your Team
Have members of your team that need access to the same passwords? With Zoho Vault, you have complete control over who can access your secrets. You can assign roles or owners of the contents in your vault and create user groups. This means you can ensure that your team can access the secrets or chambers they need. If a user leaves your company, you can easily remove their access to your company secrets, and the super-admin can transfer ownership and acquire any of their secrets. You can even designate emergency contacts who can be granted access in, well, the event of an emergency.
Main passphrase
For an added level of security, Zoho Vault requires a master passphrase to access your secrets. To use Vault effectively, users create a master passphrase that only they know. Zoho never stores this as an encryption key, so remembering this passphrase is essential for accessing Zoho Vault – period.
Extensions and Single Sign-On (SSO)
If you’re on a secure computer, you may consider using the Zoho Vault browser extension. This allows Vault users to easily use stored secret login credentials. They can access their respective accounts without manually enter usernames and passwords. With one-click auto-logon, you can manage passwords, automatically log onto websites or applications, access passwords, and add new secrets without leaving the site or tab you’re in.
Mobile and Offline Access
For another layer of security, Zoho Vault allows for cold data storage – that is, users are allowed to download stored secrets to their desktop computers or mobile devices. Secrets downloaded this way are stored as HTML. As a result, they can be completely disconnected from the internet, but are still protected by the master passphrase.
It’s no Secret – Your Secrets Need Protection These Days
As you may recall, 2015 was the year of the data breaches (Target, Home Depot), but hackers seemingly grow more sophisticated by the minute. Now, even credit reporting agencies like Equifax aren’t impervious to breaches. Let Zoho Vault add an extra layer of security to the place you need it most – your business and your personal information.
Pricing for Zoho Vault begins at free for personal use and $1 per user a month for the standard version. Interested in learning more? Contact a member of our team! We are Zoho Certified Consultants here to help. Give us a call at (888) 207-4111 or click the button below and we will call you!
