Need Zoho information or help due to COVID-19? Let us know.

Category : Zoho CRM Plus

Zoho Pricing Article

How Much Does Zoho Cost?

The pace of the business world isn’t slowing and you may be looking for new ways to get work done and achieve more in your organization. Part of this is likely all of the activities around becoming more efficient, and one place a lot of organizations start is with their CRM, or Customer Relationship Management software. If you’re reading this article, you’re curious about Zoho and asking, “How much does Zoho cost?”

Keep reading for more about how the cost of Zoho is figured. We’ll talk about what to keep in mind as you are considering Zoho CRM, Zoho Books, Zoho One, or any other application in the Zoho ecosystem.

How much does Zoho CRM cost?

“How much does Zoho CRM cost?” For sure, it’s a loaded question. And when you search for this information, you’ll find a lot of variation in pricing levels. They range from Ultimate and Enterprise options to Professional and Standard. These options have diminishing features – all the way down to the amazing cost of zero dollars for Zoho CRM Free version. Yes, you heard that, Zoho CRM does offer a free version. It’s not a gimmick, it’s not just a trial period, and you don’t have to use a credit card to get access now only to be billed later.

[caption id="attachment_4719" align="alignright" width="450"]Zoho CRM pricing questions answered Zoho CRM does offer a free version. However, be sure to ask the correct questions to find out if it will work for you.[/caption]

However, understand that this free version comes with many limitations. If you’re here, answer a couple quick questions to find out if you’ll need more than the free version of Zoho CRM.

  • Do you have more than three users?
  • Are you interested in features like:
    • sales forecasting,
    • multiple currencies,
    • scoring and assignment rules,
    • custom modules,
    • process automation,
    • or prediction and artificial intelligence tools?

If you answered YES to any of these questions…then it’s time to talk about your business needs and goals and find the best fit version of Zoho CRM for you.

Of course, we’ll be glad to help. Our Business Process Analysis is designed to ensure we capture all the information about your business AND your goals so we can provide accurate, realistic recommendations for your digital transformation.

But maybe you’re curious about Zoho Books, too? Pairing an accounting solution with your customer relationship manager is another step toward integrating your processes. Before we get too far ahead, let’s talk about the cost of Zoho Books.

How much does Zoho Books cost?

This online accounting software has tiered pricing, available add-ons, and even bundles available that can impact the pricing of Zoho Books. Each configuration varies slightly in price, so generally speaking, this solution is positioned well for small-to-mid-size businesses.

[caption id="attachment_4720" align="alignleft" width="450"]Costs for Zoho Books Zoho Books is well positioned for small-to-mid sized businesses, and we often recommend this solution or a Quickbooks integration for even more functionality.[/caption]

The top tier Professional plan maxes out at 5000 transactions allowing for over 500 contacts and 10 users, so this should give you a sense of its capabilities in terms of volume. In comparison, Basic version allows for up to 50 contacts and two users, while the mid or Standard plan offers up to 500 contacts and 3 users.

Books is both an affordable and powerful tool for businesses as we just explained. But more often than not, you’ll need additional functionality beyond accounting and finances in order to integrate various areas of your business. For this reason, a few add-ons (for example, additional users) and bundles are available to meet those needs. Popular bundles for Zoho Books include:

  • Zoho Inventory, an inventory management software that easily integrates with Zoho Books
  • Zoho Subscriptions, which helps you manage your subscription-model business in tandem with Books
  • And Zoho Expense, to assist with and integrate your expense tracking activities with Zoho Books

Would you like to know more about Zoho Books pricing and options available? Our Zoho Certified Consultants would be happy to assist! Get connected here.

Or perhaps you’re interested in moving all of your business processes, including CRM and Books onto Zoho? Let’s talk about the pricing for Zoho One.

How much does Zoho One cost?

To start, are you familiar with Zoho One?

[caption id="attachment_4721" align="alignright" width="450"]cost of zoho one Did you know that one subscription to Zoho One includes access to over 40 applications?[/caption]

“Zoho One is a truly revolutionary suite that can run your entire business – seriously. It has 40+ integrated applications that encompasses everything like CRM, email newsletters, documents, inventory, and more. You simply need a username and password, integrate your applications, and you’re set; one dashboard to rule all.”

Zoho One offers centralized administrative control, and all-in-one licensing model. It has over 40 integrated applications with enterprise-level features and mobile apps included. It’s a lot, but it was designed to be just that – a full spectrum set of unified business tools that’s affordable, accessible, and impactful. Monthly cost per license ranges from $37 per user, per month, when billed annually for the All Users Plan, to $90 per license, per month, when billed annually*. The second option is named the Flexible User Pricing. It’s for instances when not everyone in your organization will need the applications. *Pricing updated June 2021

We often recommend Zoho One option for its flexibility to grow with the needs of businesses. You know as well as anyone that organizations grow, processes change, and business needs evolve over time. This platform gives you the tools needed to get your sales, marketing, customer support, finance, human resources, and operations departments moving in the same direction, successfully.

When you’re ready for the next steps of your Zoho implementation – or if you have more questions about Zoho pricing and whether or not any of the solutions we discussed here are a good fit for you – we hope you’ll let us know.


Connect with a Consultant


Zoho CRM Plus vs Zoho One Review

Zoho is at once an amazing and frustrating product.  You probably have some idea of this, or maybe you’re still in the dark – but, the truth is out there.  In this article we compare Zoho CRM Plus vs Zoho One.

crm plus vs zoho one

Zoho is incredible in the scope of what it can do and at the price you pay for it.  

There are very few, if any other platforms that provide so many different software apps, and so much useful functionality, for such a low price, comparatively.  But, at the same time, Zoho’s various products – whose functionality often overlap – and software bundles with the very same issue, are often not explained in enough detail for potential customers to make informed buying decisions.

There is so much information about Zoho products available.  How can none of it accurately tell you the difference between, for example, Zoho CRM Plus vs Zoho One?  It’s enough to drive you up the wall.  

When comparing CRM Plus vs Zoho One on the surface, the offerings seem similar enough: Bundles of Zoho apps for members of your company to use.  But, one bundle includes many Zoho apps (Zoho One) and one includes comparatively fewer (CRM Plus).  And, Zoho One is more expensive… Unless you get your whole company on the software, in which case it becomes much cheaper.  Is this gaming the system? What gives?

Well, not quite.  There’s actually a method to the madness that is the different pricing and different apps present in the Zoho One and Zoho CRM Plus bundles.  In this post, we’ll address the two problems that seem to arise from having different bundles with seemingly (but not actually) illogical pricing models.  Then, we’ll lay out some facts to help you determine which bundle is best for your business. Finally, we’ll give you a bit of history that led to the introduction of Zoho One at all.


crm plus vs zoho one

One problem: Why does Zoho offer two different bundles?

The answer here is simple on its surface.  Zoho One and Zoho CRM Plus exist to meet two different distinct software needs.

What is Zoho One? 

Zoho One is Zoho’s all-inclusive bundle, boasting 40+ fully-featured apps, all Enterprise-level (Zoho’s top tier of features).  You can purchase a license for any number of employees at your company for $105/user/month*. However, if all employees at your company use Zoho One, the price is only $45/user/month*.  Obviously, that’s a substantial difference.

What is Zoho CRM Plus? 

CRM Plus is the original Zoho bundle: Nine essential Zoho apps, all Enterprise-level, for $69/user/month*, regardless of how many employees use the apps.  This gives companies a better overall cost than they would get from buying different Zoho apps a la carte. (Apps include Zoho CRM, Campaigns, Zoho Desk, SalesIQ, Social, Projects, Survey, Analytics, and Motivator.)

*Pricing updated June 2021

So, we can see these two bundles serve distinct purposes.  We can deduce from the pricing info that CRM Plus is an intuitive choice for a company looking to save on licensing for many of the apps they would need anyway. But, they might not want to give all of their employees a license.  This situation comes up frequently for manufacturers, who often have many employees who work in a warehouse or factory and never interact with computers at all.  There’s no point in those employees having Zoho licenses they will never use.

Zoho One, on the other hand, is a great choice for a company that is either:

  1. Looking to save tremendously on business software licensing costs by buying licenses for all employees, even if not all of them use the software,
  2. Needs all of their employees to use Zoho One anyway, or
  3. Stands to save a considerable amount of money by allowing some of their employees to use Zoho One rather than CRM Plus or a la carte apps.


The Devil’s in the Details

This is a lot to unpack, but…better the devil you know than the devil you don’t, right?  Strap in and let’s examine the three Zoho One use cases posed above.

Use Case #1

zoho crm plus vs zoho oneBusinesses stand to save a good deal on Zoho One even if not all of them use the software.  This would happen in situations where a company with fifty employees had thirty of them in need of the software, and twenty with no need for Zoho One licenses at all.  In this case, it makes more sense to eat the cost of ten additional licenses than only buy licenses for forty employees.  This is because for only forty employees, the cost of the licenses increases by nearly a factor of three!

      • 30 users * $105/user/mo (Zoho One flexible user count) = $3,150/mo in licensing
      • 50 users * $45/user/mo (Zoho One for all employees) = $2,250/mo in licensing

Use Case #2

You can benefit from Zoho One for certain if you need all of your employees to use the software anyway.  No matter how many you employ, the offer is $45/user/mo if you purchase a license for all your employees.  Especially for smaller companies, this seems almost too good to be true – and, more on that below, shortly.

Use Case #3

For some companies who only need some of their employees to use business software, Zoho One may make more sense than CRM Plus simply because the $105/user/mo price provides more needed functionality than would be available with CRM Plus, or CRM Plus and a combination of a la carte Zoho apps.

      • 10 users of Zoho CRM Plus with Zoho Finance Plus and Zoho Webinar ($69/user/mo + $249/company/mo + $19/mo) = $958/mo
      • 10 users of Zoho One (flexible user count) ($105/user/mo) = $1050/mo

While the savings here appears to be on the side of the a la carte options, we have not factored in any additional limitations or add-ons that could occur with this option. Including a max of 25 people on Webinar events, and additional fees for additional users, warehouses, orders and labels, and warehouses, ranging from $9-10 each for the add-ons.

What are your next steps to implementing Zoho?

Remember, before deciding about Zoho CRM Plus vs Zoho One, it’s always best to get some Zoho CRM Plus consulting, or Zoho One-specific help.  You can use that consulting time to set up the apps you need. Additionally, you can use it to get an expert’s recommendation on which bundle to pick, Zoho CRM Plus vs Zoho One, if either are a good idea for you.

Now that we’ve gone into great detail about the different apps and scenarios when one might be better than the other, there’s still one nagging question…


Another problem: Why are Zoho losing their shirts by offering Zoho One at such a discount compared to CRM Plus?

[caption id="attachment_3832" align="alignright" width="400"]selecting the correct fit Okay, not quite 80% off…but darn close.[/caption]

At first glance, this looks positively insane, and you’ll be certain you’re gaming the system by buying Zoho One.  This is especially true if you run a smaller company. Imagine having so much functionality that every employee can enjoy for only $45/user/month!

But, it’s not a mistake.  Zoho has a very, very good reason for doing this.

They’re playing what’s known as a long game.  And, to put this game into context, we have to imagine what life was like before Zoho One.


The Good Old Days

Believe it or not, there was a time when Zoho One was but a twinkle in the eye of Zoho Corporation CEO Sridar Vembu.  As they say, necessity is the mother of invention, and in this case, Zoho Corporation noticed something quite significant in their sales.

They were losing the attention of smaller businesses.

zoho one or Zoho CRM

A la carte apps and CRM Plus (the original bundle of apps offered by Zoho) were great for some companies. But, for others who needed a lot of functionality to help them off the ground, Zoho’s cost for entry was simply too high. Zoho likely lost a good number of clients to attrition during this time. Certainly many who simply could not stomach the price of CRM Plus, or even a handful of a la carte apps. Others probably liked what they were getting with the a la carte apps. But ultimately found themselves unable to scale, so they abandoned the platform.

In Zoho’s eyes, the small businesses segment was an untapped market. And, Zoho’s idea was not just to make a bigger, badder bundle that would accommodate the needs of companies who needed more functionality.  No. They were going to offer everything they had, at a price even lower than the cost of their next-best bundle.

Consider this:

Zoho Corporation makes its living on recurring revenue from their software. They want businesses to use their software as long as possible by providing customers with value. And – this is a big one – according to NAICS, there are about 1.5 million businesses that have more than 10 employees in the USA.  

This number, 1.5 million, is essentially who Zoho was marketing to in the USA with their CRM Plus software bundle. But, if you follow the link you’ll see that there are just as many businesses in just the 5-9 employee count category. As if that’s not crazy enough, look one row up and you’ll see there are seven times as many businesses listed as between 1-4 employees.

Again, what an enormous market.


Like Miracle-Gro for Small Biz

zoho crm plus vs zoho one

Zoho came up with this fantastic Zoho One package because they knew businesses needed some help just entering the world of Zoho. That way, they could realize immediate benefits of using the software. And also see what benefits they’d reap if they grew their companies!

Many small businesses remain one size forever because that’s what works for them. However, for companies that start small and grow with Zoho, those are customers Zoho never would have had access to previously.

It’s accepted that happy customers with talk with their like-minded friends who run businesses. Because of this, suddenly Zoho has potentially increased their reach by millions in the USA alone.  Perhaps tens of millions worldwide!

By offering Zoho One, Zoho is betting you’ll start small with them. Then grow into something that may not have been possible without the software. Starting with Zoho and using it to grow makes it less likely you’ll use another platform in the future. If it works for you, why try anything else? 

The Zoho CRM Plus vs Zoho One Review

Zoho CRM Plus and Zoho One may seem pretty confusing in how similar they are.  But look beyond the names of the familiar apps, analyze the pricing a bit. Then consider Zoho’s history, and you’ll see the distinctions between the two packages are pretty clear.


The Road Ahead for Zoho CRM Plus vs Zoho one

We don’t expect you to read this blog post and suddenly know how to decide between Zoho CRM Plus vs Zoho One. You’ll still have to prepare your own cost breakdowns according to what you need. And, if you don’t have time to put all that together, let alone examine your own business thoroughly to determine that exact need, this all may not have helped your stress levels.

[caption id="attachment_3837" align="alignright" width="401"]zoho crm plus ZBrains Expert Consultants help guide you to which Zoho apps are best for your business, and we’ve helped clients like you since 2012![/caption]

So, let’s turn that around! ZBrains has helped lots of businesspeople who were strapped for time. This includes determining which Zoho apps would work best for them, and which exact package would be best.  Is it Zoho One? CRM Plus? Maybe neither of the two? It remains to be seen. But we can show you the way so you turn from would-be Zoho user to Zoho Hero.

Then, if you need help with Zoho implementation or Zoho training, you can rest assured you made the best software choice, so you’ll have the best chance of really growing your company with Zoho, as opposed to just getting by.

Contact us today for help determining which Zoho suite to use, or for anything else Zoho-related.


Connect with a Consultant


Zoho CRM Plus adds Zoho Motivator to the mix

Looking at Zoho CRM Plus?  Time to get Motivated!

zoho gamification

If you’ve been putting off buying a subscription to Zoho CRM Plus because it didn’t include Zoho Motivator, you just might be in luck very soon.

In the coming months, the powers that be at Zoho Corporation may be planning to lump the sales gamification app in with its CRMPlus package, which already includes a veritable boatload of apps and features – and, at no extra charge, either.

The really cool thing about Zoho Motivator is that, whereas some Zoho apps included with CRMPlus are only good for specific kinds of businesses, Motivator will improve any business that has a sales team.  Basically, it broadcasts statistics and goals on a TV monitor (which isn’t included, unfortunately), letting you know who’s in the lead.  Encouraging a little friendly competition never hurt – and, if office morale is in a little slump, you’ll be shocked at how much this little tool helps boost productivity!

zoho crm plus

Wait – What’s in Zoho CRM Plus?

Currently, CRMPlus includes Zoho CRM, your powerhouse for storing client data, especially where everyone stands in your sales cycle, as well as these apps:

  1. Zoho Campaigns – For sending out mass emails, drip marketing campaigns, and tracking open rates.  A great tool for organizing mailing lists and sending targeted content.
  2. Zoho SalesIQ – This attaches a chat bubble to your website, so you can easily engage website visitors, or leave an open line of communication for them to ping you instead.  Totally invaluable for any website meant to sell a product or educate.
  3. Zoho Social – For your social media blasts.  Social connects to Twitter, LinkedIn, Facebook, and Google+, allowing you to blast out your social media posts on a whim, or use the calendar feature to plan ahead and “smart” post scheduler to blast at the best times for your readership.
  4. Zoho Support – Perfect for organizations that get a lot of, well, support requests.  Your clients can use a dedicated email address, and an administrator makes sure requests are routed to the most appropriate people on your staff.  Threads can be stored and transferred to a knowledge base that other customers can look at before they write in, too.
  5. Zoho Projects – For companies with complicated projects with lots of collaboration and individual tasks, Projects is the go-to.  Administrators can invite team members to different projects, create task lists, and ensure due dates are met.  The “feeds” feature allows team members to comment on each other’s work, which helps collaboration.  Pretty great tool for the job.
  6. Zoho Reports – Takes what’s possible with CRM Analytics and expands on them further.  Unlike CRM Analytics reports, Zoho Reports allows for 3rd party integrations and much more detailed reporting.  If custom reports are your game, you’ll enjoy this app.
  7. Zoho Survey – Fine tool for customer feedback.  Survey allows for custom surveys, reporting on results, and even integration with Zoho Campaigns for even easier reporting.

So, in other words, you’re already getting a ton of bang for your buck for $69/user/month (or $57/user/month if you pay annually)*. With the addition of Zoho Motivator potentially on the horizon, you’re essentially getting another Zoho app for free.  …And, in my humble opinion, it’s one of the more useful apps, so, again, if you’re one of those folks who put off buying CRMPlus licenses for your team because you thought adding Motivator would be too expensive, well…fret no more! *Prices updated June 2021

zoho gamification

Zoho Motivator’s new feature: Scorecard analytics means team building!

One thing that Zoho didn’t have to do but did with Motivator is add scorecard analytics to the mix.  Essentially, the scorecard analytics feature takes the salesperson’s activities and gauges what skills that person is best at – and, by also exposing team members who don’t excel at a particular skill, you can group team members whose skills need some work with team members who excel – according to real sales numbers! – and watch your whole team improve.

Even if you choose not to have team members work together in that fashion, it’s still good to know which people are good at which skills, as you never know when that information will come in handy:

Say you learn two of your team are great at following up with leads, and three others aren’t so great at calling, but they’re great at sending emails (and, you’ve checked metrics and see their emails get a lot of opens).  You now know who to put in the trenches when a business partner of yours shares a big lead list with you.  And, you also know who to utilize for an engaging email campaign!

zoho gamification

Now’s the time to motivate your team!

Nothing saps motivation like the heat of summer and the promise of vacation waiting just outside the door…and, conversely, nothing feeds it like the heat of competition and the promise of an awesome prize broadcast right on the office TV monitor.  You can breathe some life back into your team with Zoho Motivator and get a bargain on all your other Zoho apps with CRM Plus.  If you’re not signed up for Zoho CRM yet, give it a try for free here!