What is CRM? A way to Save Time, Money, and Gain Functionality
As the saying goes, there’s more than one way to skin a cat. Unfortunately, that phrase fails to address which way is best. Over time, business owners have found countless ways to run their companies, using a various combination of roles, software, and automations to increase their bottom line. In the end, business owners often fail to optimize their strategy for a variety of reasons. Sometimes they figure they don’t have the time to optimize. Maybe they are set in their ways and are not open to change. This leads us to the question:
‘What are the benefits of CRM?’
As you can expect, our answer is multi-faceted. Put simply, a CRM (customer relationship management software) benefits a business by saving time, saving money, and adding functionality to it. Read on to learn about all the ways a CRM can benefit your business in the short and long term:
Organize Data and Prioritize Efforts
Businesses of multiple industries can benefit from CRM software. The simple act of organizing data into one centralized location will tremendously help you, your employees, and your overall process. In essence, the more you know about your customers the better you can serve them. Imagine arming yourself with knowledge of all their pain points, their inefficiencies, and archaic practices. Your employees can readily retrieve any and all information about each client, including purchases, preferences, and all other pertinent details.
CRM Software Helps You Gain Visibility
When you nurture a better understanding of your customer needs and behaviors you are better equipped to identify the correct time to promote your product. In this way you give yourself the best possible chance at increasing your revenue. Solid CRM software helps you achieve this better understanding, to the benefit of your entire team. If you are interested in learning more about Zoho CRM and how it can help your business our team of Zoho Consultants is more than happy to help!
Automate and Optimize
We live in a world that is more automated by the day, and it behooves you to follow suit to survive. Fortunately a CRM is the perfect tool for establishing multiple useful automations. It is especially useful for automating all the smaller tasks associated with a sale. Your team will appreciate the automated forms, reports, and follow-ups, taking these burdens off their collective shoulders. Furthermore, this allows them to devote more time to closing deals, resolving customer pain points, and upselling when appropriate.
Whether you are a veteran of CRM software, or a complete rookie, learning Zoho CRM can be a daunting task. Luckily, the ZBrains team is here to help! Take advantage of our Zoho CRM Training and enjoy 90 minutes of private training on Zoho CRM and all the applications that connect to it.
Sage 100 has been on the forefront of accounting software for over three decades. But the unfortunate truth is that Sage Group is coming out of one of its most brutal years to date. For years Sage has worn their perceived “boring” company label as a badge of honor. Until recently they were one of two firms on the London Stock Market that achieved 10 years of uninterrupted earnings per share growth. A slow start in January 2018 coupled with a profit warning mere months later have spelled the beginning of the end for the once dominant Sage 100.
ZBrains offers Zoho ERP for Effective Business Management
It took many years for the decline to really manifest, but longtime users of Sage probably could have seen the writing on the wall. Sage took the plunge into cloud-based software relatively late in 2016 with Sage Live (now called Sage Business Cloud Financials), and, like relative newcomer QuickBooks Online, Sage Live did not have nearly the feature library as did its on-premise brethren. It was simply a case of too little, too late. Sage’s bread and butter was and still is this on-premise software, and once the last users migrate away, Sage won’t have much to show for their efforts over the years.
The decline of Sage likely has many long-term Sage users wondering: now what? Fortunately, Zoho Corporation entered the cloud-based software game years before Sage did, all the way back in 2005 (with a rival to the Microsoft Office Suite; Zoho CRM was launched in 2006). For that reason, Zoho has had much more time to build out their list of features, expand their applications, and offer a piece of software that can hold its own against many other cloud-based – and even on-premise – accounting systems. Zoho Books, Zoho’s accounting system, offers a host of great features to meet your basic and advanced accounting needs. The following is a road map to help you know your options when looking to transition off Sage 100 and onto something a bit more modern.
The Zoho Advantage
Zoho Books has multiple significant advantages over its Sage 100 competitor (which we discussed in our Zoho Books vs Sage 100 comparison). The Zoho accounting software is easy-to-use, inexpensive, and cloud-based. Though it may not be capable of handling Payroll in all US states just yet, Gusto is a viable option. Moreover, the built-in API makes Gusto an alternative we can integrate with. (Currently Zoho only handles Payroll processing in California, Texas, and Indiana).
What’s more, Zoho offers greater mobility, with a corresponding mobile app for each of its applications, including Zoho Books. Zoho Books can also handle multiple currencies, a feature that Sage 100 lacks, at least without the help of an expensive upgrade. Plus, perhaps the most significant benefit of the Zoho suite of applications is its inexpensive nature, especially in comparison to Sage 100. The bottom line is that with Zoho you get the valuable combination of saving money and gaining functionality. It’s a win-win that is hard to beat!
ZBrains Answers to Common Questions
Seasoned users of Sage 100 know that it can handle Work Orders and Material Resource Planning (MRP), while Zoho cannot. But what they may not know is that we at ZBrains offer Zoho ERP software that can do both of those things. This means you can manage them via Zoho without breaking a sweat.
Some users of Sage may be concerned about Zoho’s lack of fixed asset depreciation functionality. But the fact is that most small and medium-sized businesses simply send their fixed asset depreciation information to their CPA. Maybe you utilize your own fixed asset depreciation software, in which case you can continue to use it because of Zoho’s shortcomings in this regard.
Next Steps
Ultimately, Zoho has a full arsenal of applications to help in your transition from Sage 100, whether you choose to do so now or later. (Learn more about what others are saying about Sage 100 here)
Zoho Books, Zoho Inventory, and Zoho Creator all provide the same functionality lost when switching off Sage, at a fraction of the price.
Still not convinced? Contact our Zoho consulting team to learn more and discover all of the top notch functionality of Zoho, in an effort to land on the answer to the eternal question: What can Zoho do for you?
Our teams would be glad to help you as you make this decision. Contact us any time!
Zoho Books vs Sage 100: A Tale of Two Software Programs
Tax season is upon us, which means tracking down all financial statements and ensuring your accounting needs are fully met. Whether you are evaluating your current financial software for deficiencies or simply looking to manage your finances better in 2019, we hope this comparison of Zoho Books vs. Sage 100 is beneficial. Follow along as we evaluate the features of these two pieces of software and provide insight into their similarities and differences. Tax season may be upon us, but hopefully one of these programs can help make your life that much easier.
The End of an Era
Sage 100 appears to be on its final legs, a quiet exit from center stage on its descent into obscurity. This software used to be the cream of the crop, known as MAS 90 (Master Accounting Series of the 90s). Given the typical shelf life of 10 years for an ERP, this software has been around for 3 lifetimes! Given that extended time on the market and the lack of new features, the writing is on the wall. Sage 100 will soon be put out to pasture.
Where Sage 100 Went Wrong
That decline in popularity raises the question: Where did Sage 100 go wrong? For starters, Sage 100 is overblown for many smaller businesses, which means companies are not often implementing it new. Not only is it an on-premise software, but it is overwrought, and more expensive than Zoho Books. Zoho Books has multiple advantages, being inexpensive, easy-to-use, and cloud-based. On top of all that, Sage continues to increase maintenance prices year over year, making it increasingly and frustratingly more expensive.
The Major Differences for Zoho Books vs. Sage 100
There are multiple significant differences between these two pieces of software:
Mobility: Everything Zoho does has a corresponding mobile app; unfortunately Sage 100 is noticeably lacking in this arena.
Native Integrations: Zoho Books again has an edge, boasting the ability to integrate with Amazon, eBay, Avalara, and other payment gateways. With Zoho, you can avoid kicking everyone out before installing.
Multi-currency: Quite simply, Zoho Books operates with multiple currencies and Sage 100 does not.
New Features: Zoho is known for their innovation, their push towards a better, more efficient product. They unveil new features on a regular basis, whereas Sage is once again bringing up the rear. Sage is happy to announce a new feature that adds very little value such as adding character limits to a custom field.
Overall Comparison: Zoho Books vs. Sage 100
In the end, it is clear that there are stark differences between these two pieces of software. Sage 100 is in the sunset of its run and Zoho Books consistently churns out new inventive features.
Whether you are a seasoned user of Zoho or branching out to find a CRM that works for your business, we at ZBrains are happy to help. Allow one of our Zoho experts to analyze your company and determine the strengths and weaknesses with a comprehensive business process analysis (BPA). With the power of Zoho consulting, we can help you use Zoho Books to your advantage and enjoy all of the functionality and benefits of the Zoho system.
Zoho Books vs QuickBooks Online: Two Titans of Accounting Software
It’s true every tax season and usually the times in between, managing your finances has never been more important. But how do you tackle such a task? QuickBooks Online is used by more than 2.5 million companies, an impressive number. However, how many of those business owners are truly satisfied? How many are getting the most out of their accounting software? Zoho Books offers a few very useful features that QuickBooks lacks, especially when under the larger umbrella of Zoho Finance. Zoho Books vs QuickBooks Online is a veritable clash of titans, and both bring particulars to the table that appeal to wide audiences.
Our goal is to help you make a more informed decision about your accounting software. Whether you are buying for the first time, re-evaluating your current tools, or simply seeing what else is out there, we hope this comparison makes your job easier. Join us as we navigate the waters of financial software:
Comparing the Significant Features of Zoho Books vs QuickBooks Online
A great place to begin when comparing and contrasting these two is their nuts and bolts; in what they do best and offer to the customer. The three things that QuickBooks (QB) offers over its Zoho equivalent are:
Payroll Processing
Budget and Forecasting
Online Bill Payments
Conversely, Zoho Books provides its own slate of unique features that do not exist in QB:
Workflows: Create different workflows based on your needs
Create Users: Add users to your organization for easy collaboration
Client Portal: Not only allows for communication with customers in an interactive portal, but you can also send them sales orders once they accept your estimate! Plus, this feature allows you to collaborate with clients by sending messages through the portal.
The Sales Orders issue is incredibly crucial, because QuickBooks Online is severely lacking in this arena, which translates to an inventory tracking system that is not robust. In this sense, the “inventory tracking” feature boasted by QB Online is misleading, because the software simply offers no way to reserve inventory! This inability to create sales orders and therefore an inability to track orders placed by customers is a not-so-subtle blemish on the QuickBooks image/brand.
There are a few other noteworthy Zoho features worth mentioning:
Integrates with multiple shipping options out of the box, including FedEx, UPS, and USPS
Offers a useful multi-currency option for balance sheet accounts (assets, liability, equity)
Zoho Books allows for use with 6-10 payment gateways
Zoho Books includes a Retainer Invoice- affords you the ability to track prepayments
Unraveling the Perfect Fit: Zoho Books vs. QuickBooks Online
User Interface: A Delightful Experience
Regarding the user interface, Zoho Books immediately stands out with its clean and intuitive design. Navigating various modules, such as invoices, expenses, and reports, becomes effortless, making it an ideal choice for accounting professionals and small business owners with limited financial expertise. On the other hand, QuickBooks Online boasts a feature-rich user interface that caters to the needs of more experienced accountants, offering advanced customization options and in-depth financial reports.
Scalability: From Startups to Enterprises
Moving on to scalability, both Zoho Books and QuickBooks Online have been thoughtfully designed to cater to businesses of all sizes. Zoho Books takes a more budget-friendly approach for startups and small businesses, providing essential accounting functionalities without overwhelming users with unnecessary features. Conversely, QuickBooks Online has established itself as a reliable choice for larger enterprises, offering advanced inventory management, payroll processing, and a broader range of integrations.
Integration Ecosystem: Building a Unified Workflow
In today’s tech-driven world, seamless integration between different business applications is essential for optimizing productivity. Zoho Books, part of the Zoho suite, boasts excellent integration capabilities with other Zoho apps, such as Zoho CRM and Zoho Inventory, providing a unified ecosystem for managing various aspects of your business. On the other hand, while having an extensive integration network, QuickBooks Online might require third-party integrations to achieve a similar level of consolidation.
Automation and Time-Saving Features
In the race to minimize manual efforts, Zoho Books and QuickBooks Online offer automation features that streamline repetitive tasks. Zoho Books stands out with its intelligent workflows, automating invoice reminders, payment notifications, and bank feeds. Similarly, QuickBooks Online is known for its robust automation capabilities, simplifying tasks like recurring invoices, expense tracking, and automatic backups.
Mobile Accessibility: Managing Finances on the Go
Considering the importance of mobile accessibility, business owners are constantly on the move, and having access to financial data at their fingertips is crucial. Zoho Books and QuickBooks Online offer mobile apps that allow users to manage finances, capture expenses, and send invoices from their smartphones or tablets. However, the Zoho Books app excels in user-friendliness and speed, providing a hassle-free experience for on-the-go accounting.
Price Comparison of Zoho Books vs QuickBooks Online
Any comparison is incomplete without evaluating pricing differences and similarities. In this case, if we view the price of Zoho Books on its own, it clearly is more cost-effective. Zoho Books’ standard price is $20 per organization per month*, which includes 500 contacts, three users, and 10 automated workflows. Meanwhile, the “Essentials” package for QB Online is $40 per month, their equivalent of the Standard package. Therefore in this specific price comparison, Zoho Books has the edge.
However, if you crave the full accounting power from Zoho (which includes a fleet of applications: Invoice, Books, Zoho Inventory, Subscriptions, Expense, Checkout), you will need Zoho Finance. Operating with the integrated capabilities of Zoho Finance Plus does require a more substantial investment, to the tune of $249 per month for 10 users*. This price includes 10 users and a slew of other fantastic features, all of which you can explore here.*Pricing updated June 2021
+ An important note about pricing: QB charges additional fees for data migration, Zoho Books does not.
Overall Comparison
Ultimately, one of the most difficult hurdles for users of QuickBooks is to even consider a switch to another software. Fans of QuickBooks often believe that a transition to another operating platform will be too much of a hassle (if it ain’t broke, don’t fix it!). But the truth is that Zoho Books has more than its fair share of advantages over QB Online, and the integrations with other Zoho software make it that much more valuable.
Plus, a nifty bonus of Zoho Books is that the mobile features can be accessed on phones from Apple, Android, and Microsoft, as well as Kindles (QB can only handle Apple + Android).
In the end, Zoho Books offers a reliable way to completely migrate off QuickBooks. Not completely sold? Check out our Zoho QuickBooks Online integration, which allows you to continue to use QuickBooks Online and share that data with the Zoho CRM. Our team of Zoho consultants can tell you the best way to set it up based on how you conduct business.
Conclusion
There’s no one-size-fits-all answer in the ultimate showdown between Zoho Books and QuickBooks Online. Each platform has unique strengths, catering to different business sizes and needs. Zoho Books is a top contender for small businesses and startups seeking a budget-friendly, intuitive, and seamlessly integrated solution. On the other hand, QuickBooks Online appeals to larger enterprises, offering advanced features and an extensive integration ecosystem.
Before making your choice, it’s essential to consider the specific requirements of your business, the level of accounting expertise available, and your long-term scalability needs. Ultimately, whether you opt for Zoho Books or QuickBooks Online, you will find a powerful accounting tool that streamlines your financial management and empowers your business to thrive. Happy accounting!
ZBrains Magento Integration for Zoho Makes Order Management Easier
Zoho CRM is known for its ability to connect multiple aspects of running a business and ultimately employ more automations and integrations. The result is more time for you to do what you do best: run your company. However, sometimes there are gaps between the software you use and the Zoho CRM suite of applications. The ZBrains Magento Integration for Zoho is a perfect example of that, chock-full of significant value. At its core, the most noteworthy benefits of this integration are:
Syncing customers with account or contacts
Syncing products and inventory
Syncing orders and shipments
Streamline Inventory, Products, Shipments, and Customers
We crafted this integration to give business owners greater control and ultimately improve how their business operates. Among the most integral improvements: enhanced reporting through the integration can increase sales, improve delivery time responses, and enable the sales team to sell more accurately with up-to-date inventory. The result? No more combing through your product listings on the website with a fine-tooth comb to confirm sufficient inventory! Updates are made automatically, ensuring your entire team is on the same page.
Common Use Cases for the ZBrains Magento Integration for Zoho
Let’s take a look at three of the most common use cases for the Magento integration:
1. Zoho CRM + Magento (Sales+Operations)
Businesses that use both Zoho CRM and Magento are likely to encounter many head-scratching moments when the two programs fail to effectively communicate. Without a direct connection between the two, you are forced to take multiple steps to sync the information you need. Fortunately, our integration fills this gap, combining the two components. Data integration lets you use Magento for fulfillment while tapping into useful Zoho applications such as Zoho Desk and Zoho Projects.
2. Sales + Magento (Sales)
Other companies are organized without Zoho CRM, relying instead a traditional Sales team equipped with Magento. In this scenario, you are forced to couple the data gathered from the Sales team with information stored on Magento before migrating all of that into Zoho CRM. The key takeaway here is that our integration takes care of that extra manual step to allow all three processes to work in harmony.
A popular arrangement companies use is a three-pronged approach: Zoho, Magento, and QuickBooks. For example, orders are processed in Magento, approved in Zoho, and the financial details are then synced with QuickBooks.
Our integration effectively eliminates the need for manual input of customer information into QuickBooks, saving your finance department valuable time and effort.
4. Executive Team Benefits
The beauty of this integration is that it benefits so many parts of a company, not least of which is the executive team. But Executive team members and CEOs do not have the luxury of combing through all the details of the business process. Our integration provides the logistics and data in real time to better pinpoint where a problem is impeding the workflow. For example, correcting a delay in shipping by using a different supplier, or ensuring a seasonal sale is properly noted on the website and during sales calls.
Whether you are the CEO of a small business or part of a seasoned executive team, our Magento Integration ensures you see the big picture while also granting access to the vital details that make up your business process.
Additional Benefits of the ZBrains Magento Integration
Our Magento Integration for Zoho saves time and avoids headaches all over your company. It streamlines the checkout process, allowing you to perform checkout both through the Magento store and offline. In addition to saving past orders, your sales team can manage customers and orders through Zoho rather than logging into a Magento admin panel. We developed this integration as a bridge among systems; a unified path of information to benefit you and your employees. It eliminates context switching and manual input. Plus, it gives your Sales team a tool to access data in real time and generate more business.
Magento is not without its own flaws, as evidenced by this list, but when used correctly and in conjunction with Zoho, your business can truly succeed.
In the end, whether you are a Magento user curious about the benefits of Zoho or a Zoho fan looking to connect the dots of your company, we at ZBrains can help. Magento and Zoho are both valuable parts of any business owner’s arsenal, and we make sure they work together. Learn about our other integrations, such as QuickBooks, and Google Drive.
Businesses of multiple industries can benefit from CRM software. The simple act of organizing data into one centralized location will tremendously help you, your employees, and your overall process. In essence, the more you know about your customers the better you can serve them. Imagine arming yourself with knowledge of all their pain points, their inefficiencies, and archaic practices. Your employees can readily retrieve any and all information about each client, including purchases, preferences, and all other pertinent details.
Ultimately, the integrations we’ve created for Zoho CRM make the software that much more valuable. From QuickBooks Desktop and QuickBooks Online and Sage Intacct to Shopify, Magento, WooCommerce, and a host of other integrations, there is a growing list of useful integrations that are bound to make your life easier.
Mobility: 
Any comparison is incomplete without evaluating pricing differences and similarities. In this case, if we view the price of Zoho Books on its own, it clearly is more cost-effective. Zoho Books’ standard price is $20 per organization per month*, which includes 500 contacts, three users, and 10 automated workflows. Meanwhile, the “Essentials” package for QB Online is $40 per month, their equivalent of the Standard package. Therefore in this specific price comparison, Zoho Books has the edge.
